Who it is for
Six jobs that start with a PDF statement
The conversion is the same; what makes it good enough differs entirely. A bookkeeper needs it fast and correct. An underwriter needs to know nothing was dropped. A family law practitioner needs to point at the line it came from.
The short answer
Who converts bank statements, and why
Anyone who receives bank statements as PDFs and needs the transactions somewhere else: in QuickBooks, Xero, Sage or Tally for bookkeeping, in Excel for lending or legal review, or in a dataset for a forensic investigation. The conversion is the same for all of them; what differs is what “correct enough” means and what happens to the data next.
What every one of these jobs shares is the cost of a silent error. A dropped row, a debit read as a credit or a misread digit looks exactly like a correct row in a spreadsheet. Checking every row against the bank’s own running balance, and linking each row back to the line it came from, is what makes the output something you can rely on and defend.
Accountants
A client sends a year of statements as PDFs, usually after you have asked twice. Those transactions have to reach the ledger accurately enough that you will put your name to the accounts built on them, and quickly enough that the engagement is still profitable.
Not for: This is not bookkeeping software
Read moreBookkeepers
Several clients, each on different software, each handing over statements in whatever form their bank produced. The work is repetitive and priced as though it were quick, so anything that turns a two-hour statement into a ten-minute one changes the economics of the engagement rather than merely being convenient.
Not for: It will not learn your categories
Read moreLenders and underwriters
Establish what actually goes into and out of an applicant’s account, over some months, well enough to lend against. The statements arrive as PDFs, sometimes as photographs of printouts, from banks whose layouts you do not control.
Not for: There is no scoring, and no affordability model
Read moreFamily law
Disclosed statements — sometimes years of them, sometimes across several accounts — have to become something you can search, total and compare. Then specific transactions have to be produced, in context, with the page they came from.
Not for: It cannot tell you a statement was altered
Read moreForensic accountants
Statements across accounts, entities and periods have to become one dataset you can interrogate — matching transfers between accounts, finding patterns, establishing what moved where and when. The conversion is the foundation, and everything downstream inherits its errors.
Not for: There is no fraud detection here
Read moreSmall business owners
The bank feed does not reach back far enough, or the account is not connected, or it is a card the software never linked. So the statements sit as PDFs and the transactions have to get into your accounting software somehow — usually the evening before something is due.
Not for: It is not accounting software and not advice
Read more
Choosing a plan
Matching a plan to your workload
Plans are metered in pages, and only pages that contain transactions are counted, so cover pages and terms do not use your allowance. A typical monthly business statement runs a few pages; a busy account or a year of history runs far more.
| Plan | Pages a month | Usually suits |
|---|---|---|
| Starter, $15 | 300 | A small business or a solo bookkeeper with a handful of accounts |
| Professional, $39 | 900 | A practice converting for several clients, or anyone needing IIF or Tally XML |
| Business, $99 | 2,500 | Firms and teams converting in volume, at the lowest price per page |
FAQ
Questions
Is this an analysis tool for lenders or investigators?
No. It converts statements into checked, structured data and shows where each row came from. The analysis — income, cash flow, tracing — is yours to do in Excel or your own tools.
Which export format should my practice use?
It depends on the client’s software: QBO for QuickBooks Online, IIF or QBO for QuickBooks Desktop, CSV or OFX for Xero, OFX or QIF for MYOB, Tally XML for Tally, and Excel for review work. The software pages explain each one.
Can several people share one account?
Yes. Every plan includes seats, from 2 on Free to 25 on Business. Each person gets a role you control and, if you want, access to only some clients; pages are shared across the workspace.
How long are converted statements kept?
You choose: not at all, 24 hours, 7 days, 30 days or a year. Deleting a statement removes the stored PDF along with the rows.
One converter, checked for every one of these jobs
Every row tested against the running balance and linked to the line it came from.